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Calling all photographers and filmmakers!

As part of the festival we are looking for a photographer and a filmmaker – or someone who can undertake both – to record and document the highlights of the two days.

The images and footage will be used to provide evidence to existing funders, information to future potential investors, and for promotional purposes.

Please see the briefs below and details about how to apply.

Deadline is the 22nd September!



Light Up Lancaster 2017
Documentation Brief

This brief provides information on Light Up Lancaster Festival on Friday 3rd and Saturday 4th  November 2017 and sets out the Documentation  requirements.


About the festival

2017 will be the fifth year of Light Up Lancaster Festival. The festival is extended to include a light and art trail through the city centre on both the Friday and the Saturday night and culminates with an extravaganza of fireworks on the Saturday.


Light Up Lancaster is delivered by Lancaster Arts Partnership (lead organisation for this project is The Dukes) in partnership with Lancaster Business Improvement district (BID)and Lancaster City Council, supported by funding from Arts Council England among other funding partners. The Festival is planned and managed by a Steering Group which includes representatives of the local business community and arts organisations.

A range of participatory workshops will lead up to the weekend event, some of which will support the creation of installations; school and community groups will take part in some performances. Creative workshops will also take place over the weekend, enhancing the festival atmosphere and giving people new reasons to extend their visit.



The documentation of the project consists of two tasks: photography and film-making. We are inviting proposals from freelance practitioners, either to undertake both photography AND film-making or to undertake one of those tasks.


Purpose of the documentation:

  • To provide documentary evidence for event partners
  • To provide marketing materials for future events and publications by Lancaster City Council, Lancaster BID and/or any of the Lancaster Arts Partners
  • To support reports to funding partners and key stakeholders
  • To support funding applications for the event in future


Task One – photography:

  • To attend a briefing meeting with the Light Up Lancaster Creative Producer
  • To provide a broad selection of high quality still images (some documentary style, some promotional print and web, some for press use.) from:
    • Preparations and rehearsals for Light Up Lancaster (to be agreed – points in the run up to the 3&4 November events)
    • Workshops in the run up to the Festival
    • Light Up Lancaster events (3&4 November)

A good selection of portrait and landscape images is preferred.

  • To provide some images during the festival run-up via a negotiated platform (dropbox/email/disc) for use in social media etc.
  • To provide all images of the festival within 1 week following the event, in a format to be agreed.
    • Preferably supplied as high res and low res versions.
  • The photographer will be credited when possible.


Task Two – film:

  • To attend a briefing meeting with the Light Up Lancaster Creative Producer
    • To provide an edited and captioned 3- 4 minute film documenting the festival, to include music, interview segments and voiceover if appropriate. For use by all partners as documentary evidence and on partner websites and broader use. The documented events are:
    • Preparations and rehearsals for Light Up Lancaster
    • Workshops in the run up to the Festival
    • Light Up Lancaster events (3&4 November)


  • To provide a first edit film by November 17 and the final edit, incorporating all agreed changes, additions and amendment by November 24. This final edited film to be made available in an agreed high res digital format
  • The film maker will be credited on the film


Other Considerations:

  • The Festival weekend is 3&4 November, and there will be preparations at several points in the run-up to the weekend
  • Photographs will be used in reports, publicity materials, websites and social media, print media, press etc by event partners
  • Project photography will be overseen by the Light Up Lancaster Creative Producer
  • Total fees available:
  • Photography: £900, inclusive of any VAT chargeable and any expenses.
  • Film-making: £1,100, inclusive of any VAT chargeable and any expenses.


  • 22 September: Applications closing date
  • 50% of the fee will be paid on signing of contract and receipt of an invoice. The remainder of the fee  will be paid on satisfactory completion of the work, once a final invoice is submitted.


To Apply:

 Please apply via email to Julie Brown, Light Up Lancaster Creative Producer, at julieproduces@gmail.com by 5pm 22 September.

Submit a short summary of how you intend to fulfill this brief, and evidence (samples or citations or links) of past work on comparative project/s.

A panel from the Light Up Lancaster Steering Group will assess each submission and inform all applicants by 26 September.


Applicants are asked to make it clear on their proposal whether they are proposing to undertake the photography OR the film-making OR both.